Terms and Conditions

Last updated on March 17, 2025

Paragraph 1. General Provisions

1. These terms (Terms) define the rules of participation in the McMaster International Review Conference of Internal Medicine (MIRCIM), held in Kraków, Poland, and online. The online edition of MIRCIM is hosted on the conference website at mircim.one (MIRCIM Website).
2. The organizer of MIRCIM is Fundacja Polski Instytut Evidence Based Medicine, ul. Gazowa 14 A, 31-060, Kraków, Poland, Court Register (KRS) number 0000154665, tax ID (NIP) 6762258220 (PIEBM).
3. The co-provider and program co-organizer of MIRCIM is the Department of Medicine, McMaster University, 1280 Main Street West, Hamilton, Ontario, Canada L8S 4K1 (McMaster University).
4. Participants (Participant(s)) are individuals eligible for participation in MIRCIM, that is:
   a) persons qualified to prescribe medicinal products and persons trading in medicinal products within the meaning of Art. 52.2.6 of the Polish Act of 6 September 2001 Pharmaceutical Law;
   b) other health-care professionals working within the subject matter of MIRCIM and medical students.
5. The Terms apply to all participants (Participant(s)) of MIRCIM and are made available to the public on the MIRCIM Website.
6. The scientific and didactic sessions organized as part of MIRCIM and the exhibit hall for medical and pharmaceutical companies shall be made available exclusively for the Participants referred to in paragraph 1.5 of the Terms.
7. MIRCIM takes place on-site in the event venues and on days indicated in the event program as well as online on the MIRCIM Website.

Paragraph 2. Participation and Cancellation Terms

1. Participation in MIRCIM is paid. The pricing is described on the MIRCIM Website.
2. In-person participation includes:
   1. access to all sessions on Day 1, Day 2, and Day 3 of MIRCIM;
   2. complimentary access to live streaming;
   3. on-demand access to video recordings from the conference for 12 months;
   4. on-site exhibits;
   5. access to posters from the Young Talents in Internal Medicine World Contest in the exhibit hall;
   6. conference materials (PDF);
   7. refreshments; lunch on Day 1, Day 2, and Day 3 (available for an additional fee);
   8. certificate of attendance;
3. Virtual participation includes:
   1. 1. live stream access to all sessions on Day 1, Day 2, and Day 3 of MIRCIM;
      2. on-demand access to video recordings from the conference;
      3. access to abstracts and posters from the Young Talents in Internal Medicine World Contest;
      4. conference materials (PDF);
      5. certificate of attendance.
4. Participants can receive educational credits for participation in MIRCIM under the rules established by the European Accreditation Council for Continuing Medical Education (UEMS-EACCME®). The condition for receiving the certificate and EACCME® credits is the purchase of access to and participation in MIRCIM (in-person or virtual) as well as submission of a filled-in evaluation questionnaire within 6 months following the event; the questionnaire shall be made available on the MIRCIM Website.The maximum number of credits that can be awarded for participation in MIRCIM will be determined by a separate EACCME® resolution and will be announced on the MIRCIM Website.
5. Participants can withdraw their participation. Cancellations can be made prior to Day 1 of MIRCIM and should be reported in writing to registration@org.
6. The following shall apply to withdrawal of paid participation:
   a) if PIEBM receives a declaration of withdrawal from the Participant before December 31, 2024, the Participant shall receive a full refund of the paid participation fee;
   b) if PIEBM receives a declaration of withdrawal from the Participant between January 1 to March 31, 2025, the Participant shall receive a partial refund of 50% of the paid participation fee;
   c) after April 1, 2025 the participation fee is nonrefundable;
   d) PIEBM shall have 30 days to refund the payment once the Participant has met all the requirements for submitting the withdrawal to the address registration@piebm.org
   e) the refund will be made to the original payer and with the same method of payment used for purchase.
7. The Participant must participate in MIRCIM in a way that does not hinder or interfere with the conduct of MIRCIM. The Participant must not undertake any actions that (a) are against the provisions of generally applicable law or good practice, (b) are in violation of other Participants’ rights of publicity, or (c) violate the legitimate interests of organizers or other Participants.
8. To maintain safety, Participants are asked to comply with the health and safety rules and regulations.
9. The organizers reserve the right to modify the MIRCIM program at any time. Program changes are not acceptable grounds for requesting a refund.
10. Participants agree to receive information about MIRCIM via email.

Paragraph 3. Payment Terms

1. The Participant may choose one of the following payment methods:
   1. bank transfer to the PIEBM bank account: Powszechna Kasa Oszczędności Bank Polski SA, ul. Lubicz 17 a, 31-503 Kraków, SWIFT Code: BPKOPLPW, account [EUR] PL 35 1020 2892 0000 5402 0834 7934 for: “MIRCIM”, quoting the following information:
      • for payments made by natural persons (confirmed by issuing a personal invoice): name and surname, address;
      • for payments made by entrepreneurs (e.g., medical practice firm): full company name of the entrepreneur, address, tax identification number;
      • for payments made by a company for a third party: full business name of the company, address, tax identification number, and name and surname of the person for whom the fee is paid.
   2. online transfer via Stripe.
2. PIEBM shall issue invoices for the payments made. Invoices shall be sent by email in PDF to the email address provided during the purchase.
3. The payer (invoice addressee) is the entity ordering individual services related to participation in MIRCIM. Issued invoices can be corrected only in justified cases.
4. If the Participant fails to pay the participation fee by the date specified on the MIRCIM Website, PIEBM shall be entitled to cancel the Participant’s registration.

Paragraph 4. Complaints

1. Complaints can be submitted in writing to the following address: registration@org.
2. Participants may submit their complaints no later than 14 business days from the final day of MIRCIM.
3. Complaints will not be considered if submitted after the above-mentioned deadline.

Paragraph 5. Personal Data

1. PIEBM is the controller (Data Controller) of the personal data provided during the purchase process by Participants and entities placing the order. Personal data of the Participants will be processed under the conditions set out in the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (OJ L 119, 4.5.2016, p. 1-88 of the GDPR), Polish regulations adopted to enable the application of GDPR, and other applicable legal provisions and regulations. The Data Controller does not sell the collected personal data of Participants to other persons or institutions. Personal data provided by Participants are treated as confidential information and are used only for the purposes indicated in the Information Clause of the registration form for participation in MIRCIM.
2. If the Participant selects payment via the Stripe system, their personal data, to the extent necessary for the payment, shall be made available to Stripe, which shall act as a separate data controller.
3. Participants may be photographed or captured on video by the organizers or their partners capturing MIRCIM. Some of these photographs and videos may be displayed on the MIRCIM Website and associated social media profiles. Participants grant the organizers the right to record and use their image, voice, and name free of charge in photographs and videos in which they appear for promotional purposes.

Paragraph 6. Technical Requirements

Virtual participation in MIRCIM requires the following:

1. a device such as a computer (desktop, laptop), smartphone, or tablet with Internet access and a recommended bandwidth of at least 2 Mbps;
2. an updated operating system;
3. current versions (as of the date of participation in MIRCIM) of such Internet browsers as Microsoft Edge, Google Chrome, Mozilla Firefox, Opera, or Safari;
4. enabled audio/video functions and enabled mechanisms for recording browsing activity (cookies).

Paragraph 7. Liability

PIEBM shall not be held responsible if:

1. the Participant provides incorrect data;
2. the Participant fails to meet the technical requirements necessary to participate in MIRCIM;
3. the Participant suffers losses and lost profits due to the following: providing incorrect data by the person who made the purchase; acts or omissions of third parties beyond the control of PIEBM; change of the MIRCIM date or its cancellation due to force majeure such as natural disasters (fire, storms, floods), governmental or societal actions (war, invasion, civil unrest, labor strikes), and infrastructure failures (transportation, energy).

Paragraph 8. Intellectual Property

1. The title and program of MIRCIM, including the MIRCIM Website, layout, logotypes, graphics, photographs, audio/video files, and presentations used in connection with MIRCIM as well as presentations from the Young Talents in Internal Medicine World Contest and Medical Education Forum are the property of PIEBM and are legally protected.
2. The above-specified brands and materials may not be used without a written consent of the entity or person who is the owner. Reproducing training materials, recording MIRCIM lectures, as well as sharing such materials and recordings are illegal and are subject to protection under the Polish Act of 4 February 1994 on Copyright and Related Rights.

Paragraph 9. Miscellaneous

1. If MIRCIM has to be cancelled for reasons attributable solely to PIEBM, PIEBM shall immediately refund the fees paid by Participants to the Participants’ bank accounts using the data provided during registration.
2. Any disputes arising in connection with participation in MIRCIM shall be resolved as follows:
   1. for Participants who are natural persons (consumers) – by the competent court under the provisions of the Polish Act of 17 November 1964, Code of Civil Procedure (consolidated text: Journal of Laws of 2014, item 101, as amended);
   2. for Participants who are not consumers – by the court competent for the seat of PIEBM.
3. By logging in to the MIRCIM Website, the Participant accepts the provisions of these Terms and agrees to comply with the regulations made between the Participant and PIEBM.
4. In matters not covered by these Terms, appropriate provisions of law shall apply.

These Terms become effective as of May 9, 2024.